addarrow-downarrow-leftarrow-rightarrow-upcanceldowndownloademailIcons / Social / FacebookfilterhomeIcons / Social / InstagramleftIcons / Social / LinkedInmenuremoverightsearchtagtranslateIcons / Social / TwitterupIcons / Social / YouTube

Independent verification

Demonstrating continuous, measurable progress

In technical terms independent verification is the independent and objective assurance that an organisation or a group of organisations are making demonstrated, continuous and measurable progress applying the Core Humanitarian Standard on Quality and Accountability (CHS), good practices or commitments. The requirement is that the most serious weaknesses in the application of the standard are eliminated within a four-year-cycle.

In other words: Independent verification is all about continuous learning and improvement.

The organisation develops and implements a work plan over four years. HQAI auditors and the organisation take turns in monitoring progress and reporting on remaining weaknesses. The objective: improving policies, procedures and ways of working from the head office to the field. The external assessment from independent auditors helps organisations to get a professional and comprehensive view on where they realistically stand with regard to applying the standard.

Our common aim with organisations: improve the quality of aid.

Who is independently verified?

Organisations of different sizes, mandates and regions have used HQAI’s services. They all benefit from objective reports about areas for improvement and improve trust with interested parties.

Spiewok_Birgit_web_icon.jpg

We are not in-and-out auditors, but we accompany the organisations over a period of four years. The HQAI audit is not about a particular country, project or context. It has a very systematic approach which allows us to asses the organisation from a hight level and feed this information back to the organisation. Birgit SPIEWOK, HQAI senior auditor, October 2019

Have a look at the organisations we've independently verified

HAI_web_icon.jpg
HelpAge International

We made it!

Independently verified since 2020 / international
Read more
resources-care-international-independent-verification.jpg
Care International

An intense process towards improvement.

Independently verified since 2020 / international
Read more
resources-action-aid-independent-verification.jpg
ActionAid Group.

Verified as a Group.

international / Independently verified since 2019
Read more

HQAI’s different services (see also certification and benchmarking) are built on similar principles and processes so that organisations can transfer from one scheme to another if they see value in doing so. Some organisations use independent verification as a preparation for certification against the CHS.

Let’s have a closer look at the process

The independent verification audit involves a review of internal and external documents, interviews with staff and partner organisations, discussions with communities and other stakeholders impacted by the organisation's work, and direct observation at selected project sites.

HQAI conducts the initial audit and the mid-term audit at the beginning and in the middle of the cycle respectively. The organisation drives the maintenance assessments in years 1 and 3 (self-assessments).

The independent verification cycle takes four years in total.

HQAI audit at head office and a sample of country programmes. HQAI decides whether the organisation is accepted in its independent verification scheme; production of a report (by HQAI) and a work plan for improvement (by the organisation, approved by HQAI).

The organisation measures its own progress towards the resolution of weaknesses. Feedback to HQAI.

HQAI’s mid-term audit focuses on country programmes and project sites. Production of a report.

The organisation measures its own progress towards the resolution of weaknesses. Feedback to HQAI.

Four years after the initial audit and on request of the organisation, a new independent verification cycle starts. For some organisations this is the moment to change to certification.

How much does it cost?

Naturally, independent and objective quality assurance has a cost. The good news is that as a not-for-profit NGO, HQAI aims to make its services accessible to all organisations regardless of their ability to pay: find out more about the Group scheme and check whether your organisation is eligible for subsidies by HQAI’s Subsidy Fund.

The cost of certification depends on many factors and is largely dependent on the size of the organisation. “Size” refers to the number of countries where an organisation runs activities (country programmes).

HQAI will offer a detailed cost plan after the application process and the necessary in-depth analysis of each individual case.

IBC is a national certified organisation. It wouldn't have been possible without the subsidy fund. Click and watch how HQAI's subsidy fund contributes to the localisation agenda.

Cost estimator

This cost estimator gives an indication on the cost involved for your organisation. Please note however that each organisation is unique and that this tool takes only a few elements into consideration (please note: this quote is in Swiss francs CHF and non-binding).

Your next step

These are useful links

apply-now.jpg
Application page

By submitting your application you take a first step to establish a partnership between your organisation and HQAI.

EFICOR_tomato_field_2018.JPG
Subsidy Fund

Is your organisation eligible?

e-learning_HQAI.jpg
Short and crispy e-learning

An entertaining way to review the services HQAI offers, as well as key actors and stages in the audit process.

Media / Videos / by HQAI
E-learn